doceo eCompulsa LexNET

doceo eCompulsa LexNET is the solution created especially for lawyers, solicitors and social graduates, in order to be able to generate electronic copies of documents with a single click.

  • Software integrated with the scanners, generating an electronic copy of the documents with a single click.
  • The generated document complies with the current regulations (Law 1065/2015):
  • Digital image of the document.
  • Generating a PDF/A.
  • Incorporation of the OCR layer in the document.
  • Page numbering.
  • Electronic signature.
  • The time dedicated to digitization is reduced, improving the efficiency in the administrative procedures to be carried out.
  • The resulting electronic document is optimized, occupying the minimum space and preserving the highest quality, thus facilitating the integration with the Lexnet platform or with other external systems and also facilitating the sending of the document by electronic means.
  • The paper is removed from the processes of document processing and management from the first moment, thus reducing the expense, the volume of the file, the use of paper and the environmental impact.

1. Scanning / Importing documents

Documents are scanned or saved in PDF in a procedure input folder.

2. Document processing

The system, in a fully automated way, performs the following actions:

  • Deletion of blank pages.
  • Improvement of the document image.
  • Weight reduction.
  • The OCR layer of the document is generated.
  • The corresponding PDF/A is generated.
  • Digital signature.

3. Result

It’s sent to the destination folder.

doceo iPDF

  • With all the legal requirements of the Tax Agency.
  • Elimination of paper when issuing invoices.
  • Automatic signature with a single click.
1. Document creation

From the ERP, the PDF of the invoice is generated.

2. Document processing

The system automatically performs the following actions:

    • Signature of the document.
    • Generation of the final PDF signed in the destination folder.
3. Result

  • The signed invoice is sent to the final customer.
  • The PDF is saved in the secure repository of issued invoices.

doceo eFact

doceo eFact issue of electronic invoices eFactura.

  • With all the legal requirements of the Tax Agency.
  • Elimination of paper when issuing invoices.
  • Automatic signature.

1. Document creation

From the ERP, the PDF of the invoice is generated.

2. Document processing

The system automatically performs the following actions:

  • Signature of the document.
  • Generation of the final PDF signed in the destination folder.

3. Result

Optionally, it allows:

  • The signed invoice is sent to the final customer.
  • The PDF is saved in the secure repository of issued invoices.

doceo eDNI

Doceo eDNI is the solution to extract the data of the DNI in an automated way from a source PDF.

  • Improved document quality by reducing typing errors.
  • Availability of the digitized DNI.
  • Easy integration with external systems.

1. Scanning / Importing documents

  • Available in 2 different modes: batch process or with services.
  • Process unattended (works transparently to the user).
  • Detection of DNI scanned in a folder, to start the process.

2. Document processing

The system automatically performs the following actions:

  • Detection of the DNI area within the document, cutting and alignment of Spanish documents.
  • Reduction in the size of the color image.
  • Data extraction via OCR.

3. Result 

  • Generation of the XML file with the data and of the color image in a destination folder.

doceo TC2

doceo eTC2 it’s the solution to extract data from TC2 documents of several workers and generate others from individuals in a fully automated way.

  • Fully automated process.
  • Generation of one TC2 document per worker.
  • Renaming of the generated document with the name of the person, to facilitate its identification and its sending.
  • Generation of two documents with the possibility of including or discarding some sections.

1. Import documents

We save TC2 documents that contain all the workers in the source folder of the system.

2. Document processing

The system, automatically, performs the following actions:

  • Identification of pages.
  • Data extraction.
  • Identification of the different workers in the document.
  • Deletion of bases and total compensations of the original document.

3. Result

  • Generation of a PDF, one per worker.
  • Renaming of the documents, following the structure: CAF + IPF + Any + Month.

doceo ademptio

doceo ademptio: is the solution to scan, process and classify massively all types of documents in paper or electronic format in a global, simple and customizable.

  • For all types of information: bank documentation, files, contracts…
  • Automatic data search without prior knowledge (without templates).
  • Possibility of validation of data against master tables of the client.
  • Generation of optimized color PDF documents, occupying little space and without losing quality.
  • Mass digitization with automatic detection of documents from separator pages or bar codes.
  • Generation of customizable metadata for integration with the client’s subsequent processes.
  • With access control and document traceability.
  • Reduction of data entry errors.
  • Reduction of waiting time costs.

1. Scanning / Importing documents

2. Document processing

The processing of all the documents:

  • Detection and removal of blank pages, optionally.
  • Intelligent improvement of image quality.
  • Convert the document between color, grayscale and black and white.
  • Content review with advanced analysis techniques.
  • If necessary, you can group, segregate and merge the data obtained.
  • Perform searches according to the desired criteria.

3. Validation

The user can review all the data associated with the documents, easily correcting any information read automatically:

  • Access to customer master data, for example, suppliers, orders …
  • With custom controls.
  • Automatic text modification, such as converting “transfer” to “04”.
  • With the possibility of approving, rejecting or saving the document.
  • Generation of templates that can be saved.
  • Filtering system of the displayed documents.

4. Transfer / Result

Once the document is approved, the following actions are taken:

  • Saving the final PDF document in the destination folder or the document management module, database, disk, etc.
  • Generation of the metadata read from the document according to the final format agreed with the client: .XML file, .TXT, .CSV, in database tables, to a web service…
  • Log and traceability record of all documents transferred.
  • Digitize the file massively.
  • Treat the different types with their own characteristics (historical invoices, contracts, labor documentation, documents or client files, etc.).
  • Perform searches without having to get up “out of the chair”.
  • Provide the document with different degrees of security according to the consultation profile (LOPD, confidentiality, etc).
  • Convert the paper file into a single electronic file, customized according to your needs.
  • Keeping records updated (status, situation, etc) during its validity.
  • Control the updates automatically.
  • Locate any document by different criteria and by its content.
  • Enter an automatic distribution process, applying process rules.

Do you have any doubts? Would you like to see how it works?

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